Overall, the quick outlook would hopefully have highlighted the alignment of the functions of management in different management theories. What do these functions entail, why are they important and how to utilize them? Planning The first managerial function involves planning. The function is about creating a detailed plan towards achieving a specific organizational objective.
Proper records management can help preserve this feature of records. Recent and comprehensive studies have defined records as "persistent representations of activities" as recorded or created by participants or observers. In contrast, previous definitions have emphasized the evidential and informational properties of records.
You may improve this articlediscuss the issue on the talk pageor create a new articleas appropriate. March Learn how and when to 4 functions of management paper this template message Not all documents are records.
A record is a document consciously retained as evidence of an action.
Records management systems generally distinguish between records and non-records convenience copies, rough drafts, duplicateswhich do not need formal management. Many systems, especially for electronic records, require documents to be formally declared as a record so they can be managed.
Once declared, a record cannot be changed and can only be disposed of within the rules of the system. Records may be covered by access controls to regulate who can access them and under what circumstances. Physical controls may be used to keep confidential records secure — personnel files, for instance, which hold sensitive personal data, may be held in a locked cabinet with a control log to track access.
An audit trail showing all access and changes can be maintained to ensure the integrity of the records. Just as the records of the organization come in a variety of formats, the storage of records can vary throughout the organization.
File maintenance may be carried out by the owner, designee, a records repository, or clerk. Records may be managed in a centralized location, such as a records center or repository, or the control of records may be decentralized across various departments and locations within the entity.
Records may be formally and discretely identified by coding and housed in folders specifically designed for optimum protection and storage capacity, or they may be casually identified and filed with no apparent indexing. Organizations that manage records casually find it difficult to access and retrieve information when needed.
The inefficiency of filing maintenance and storage systems can prove to be costly in terms of wasted space and resources expended searching for records. An inactive record is a record that is no longer needed to conduct current business but is being preserved until it meets the end of its retention periodsuch as when a project ends, a product line is retired, or the end of a fiscal reporting period is reached.
These records may hold business, legal, fiscal, or historical value for the entity in the future and, therefore, are required to be maintained for a short or permanent duration. Records are managed according to the retention schedule.
Once the life of a record has been satisfied according to its predetermined period and there are no legal holds pending, it is authorized for final disposition, which may include destruction, transfer, or permanent preservation. A disaster recovery plan is a written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records.
An active record is a record needed to perform current operations, subject to frequent use, and usually located near the user. In the past, 'records management' was sometimes used to refer only to the management of records which were no longer in everyday use but still needed to be kept — 'semi-current' or 'inactive' records, often stored in basements or offsite.
More modern usage tends to refer to the entire ' lifecycle ' of records — from the point of creation right through until their eventual disposal. The format and media of records is generally irrelevant for the purposes of records management from the perspective that records must be identified and managed, regardless of their form.
The ISO considers management of both physical and electronic records. Records life-cycle The records life-cycle consists of discrete phases covering the life span of a record from its creation to its final disposition.
In the creation phase, records growth is expounded by modern electronic systems. Records will continue to be created and captured by the organization at an explosive rate as it conducts the business of the organization. Correspondence regarding a product failure is written for internal leadership, financial statements and reports are generated for public and regulatory scrutiny, the old corporate logo is retired, and a new one — including color scheme and approved corporate font — takes its place in the organization's history.
Examples of records phases include those for creation of a record, modification of a record, movement of a record through its different states while in existence, and destruction of a record.
Throughout the records life cycle, issues such as security, privacy, disaster recovery, emerging technologies, and mergers are addressed by the records and information management professional responsible for organizational programs. Records and information management professionals are instrumental in controlling and safeguarding the information assets of the entity.
They understand how to manage the creation, access, distribution, storage, and disposition of records and information in an efficient and cost-effective manner using records and information management methodology, principles, and best practices in compliance with records and information laws and regulations.
Records continuum theory[ edit ] The records continuum theory is an abstract conceptual model that helps to understand and explore recordkeeping activities in relation to multiple contexts over space and time. Records management practices and concepts[ edit ] A Records Manager is someone who is responsible for records management in an organization.Paper - III Office Management Office Work According to the old concept” Office Work” is mostly concerned with the records of an enterprise and making, preserving the records for further usage.
Four Functions of Management Paper The discipline of management can be divided into four specific functions, which include planning, organizing, leading, and controlling. Each of these functions plays a crucial role in a manager’s capability to support an organization’s strategic objectives.
We would like to show you a description here but the site won’t allow us. Records management, also known as records and information management, is an organizational function devoted to the management of information in an organization throughout its life cycle, from the time of creation or inscription to its eventual grupobittia.com includes identifying, classifying, storing, securing, retrieving, tracking and destroying or permanently preserving records.
Welcome to ProjectONE and CAPPS ERP in Texas. ProjectONE — Our New Enterprise — is charged with implementing Enterprise Resource Planning (ERP) for the state of Texas. Network Functions Virtualisation – Introductory White Paper Issue 1 Page 4 of 16 To leverage these benefits, there are a number of technical challenges which need to be addressed.